The following are answers to some of HCF’s most Frequently Asked Questions about our funding and online application process. If you do not see the answer you are looking for, please submit a FAQ request.
The Health Care Foundation of Greater Kansas City services Kansas City, MO and Cass, Lafayette and Jackson counties in Missouri as well as Allen, Johnson and Wyandotte counties in Kansas.
The Foundation funds three major areas: Safety Net Health Care; Healthy Lifestyles; and Mental Health.
Limits to the amount an applicant organization may request can vary per grant cycle. Please refer to the grant cycle's RFP, or call HCF to inquire at 816.241.7006.
Please consider the following when determining how much to request for your program:
Templates can be found on the HCF Website under ‘Grant Information, then ‘Online Applications' .
FDG attachments can be found on the left side of the page; ADG attachments can be found on the right side of the page.
If your organization does not have certain required documents in an electronic file (for example – IRS 990 form) and does not have the capacity to scan the document in order to upload it, simply upload a Word document that states that your organization cannot send these documents electronically and you may send them via U.S. mail, or you may deliver them personally to our offices instead.
Each organization that will receive a portion of the grant funds must provide a Letter of Commitment on the organization’s official letterhead. Letters of Support are not required but may be used to strengthen a proposal.
Letter of Commitment: The letter must state the organization’s commitment to the project, indicate the specific role it will fulfill, and state its share of the grant proceeds. Note: In-kind resources also require a Letter of Commitment (e.g. the value — salary and benefit expense — of staff time contributed to the project, the value of office space, equipment or training that is donated, or the value of volunteer time or other forms of direct or indirect support such as the cost of utilities and supplies.
Letter of Support: Letters of Support should be from entities that would be affected by the program for which you are requesting funding. There is no limit on the number of Letters of Support an applicant may submit, but more than 8 is cumbersome.
Your organization's Diversity Statement may be included as an appendix and it will not count in the 12-page limit; however, you are still required to explain specifically how your organization's mission, governance, staffing and operations reflect a commitment to diversity under the section entitled "Diversity" in your narrative proposal - particularly in relation to the project/program for which you are requesting funding. NOTE - attaching your Diversity Policy does not fulfill the requirement of the diversity section.
Grant reviewers are very interested in knowing how your mission, governance, staffing and operations reflect a commitment to diversity. Do the demographics of your staff members working on this project reflect the demographics of the clients you are serving or who you hope to serve? And, If your staff or Board is not very diverse in terms of ethnicity and gender, you could use this section to explain why and to indicate how your organization plans to improve upon that in the future if necessary.
Many applicants also attach their organization's Diversity Policy as an appendix to their application to help address this section. Please note that, while your diversity policy will not be included in the page count of your application, it should not be submitted in place of this section, but in addition to it.
For HCF purposes, a fiscal agent or fiscal sponsor is an organization that receives, disburses and accounts for grant funds on behalf of another organization. Fiscal agents assume the accounting and financial reporting responsibility for grant funds. As such, they receive grant payments on behalf of, and disburse funds to the grantee, and they record and document grant-related transactions according to appropriate accounting principles.
A fiscal agent must be a nonprofit organization, must be designated as one of the types shown above, and must have annual financial audits.
If the Health Care Foundation awards a grant to an organization that meets either condition below, the applicant organization must receive its grant funding through a fiscal agent/sponsor:
The Health Care Foundation has an agreement with Support Kansas City, Inc. (SKC), a nonprofit outsourcing firm, to provide fiscal agent services for HCF grantees. The Foundation covers the cost of the services and refers applicants to SKC once they have a pending grant award. SKC reviews the applicants’ financial record-keeping procedures to determine whether the firm can expect timely, accurate and appropriate information about grant expenditures from the grantee.
Also, applicants can pursue other sources for these services. Sometimes an affiliate organization of the applicant can serve as a fiscal agent. Occasionally small, grass roots organizations find a fiscal sponsor among the larger partner organizations that they work with. Also, the Greater Kansas City Community Foundation provides fee-based fiscal agent services.
No. Gov’t Orgs need only to submit the following:
This is the law passed to specify the name, purposes, functions, and powers of a governmental administrative agency. Most organizations have this document in their archives; however, it can be found on the Secretary of State website.
The Foundation will pay for up to 8 hours with a grantwriting consultant for eligible applicants. Please contact Andres Dominguez at 816.241.7006 or via email at email@example.com with inquiries.
For Gov’t Orgs/Cities/Schools/Hospitals/Universities: Our organization’s operating budget is an extremely large file. Do you want us to submit all of it, or just the portion that relates to our program?
The portion of the operating budget that pertains to your department is sufficient.
ADG and FDG Online Application links can be accessed on the HCF Website by going to the HCF home page, clicking on the "Grants" tab, which will display the "Online Applications" tab. The application links are located on this page.
NOTE – there are two 2) links you will need to use per application: one for BEGINNING an APPLICATION, and a second link to RETURN to a SAVED APPLICATION; Be sure you click on the right link!
I completed a portion and saved my application but, when I try to go back to it, it’s as though I never started one (or, I can’t find the one I started, or the new data I entered isn’t showing up)!
If you plan on saving an application and returning to finish it later, be sure to EXIT COMPLETELY OUT OF YOUR INTERNET BROWSER. If you save your application, but leave the internet browser open and then try to return to your application, it will not reflect any updated data you may have input. Exiting out of the internet browser will refresh your data so that your application will be up-to-date the next time you access it.
Also, if you did not exit out of the browser before trying to return to your application, you may have accidentally created one (or more) new applications by simply clicking on the link. This is not a big deal, but you may want to delete the additional applications from your account so that you do not get confused as to which one you are working on.
To avoid having to continually exit out of internet browsers, an applicant may also delete the cookies on their computer (which track/record your internet browsing, but also interferes with the online application software.) To delete the cookies on your computer:
Open an internet browser and go to Tools at the top of the page; then, select Internet Options; under the ‘Browsing History’ section, check the box that says “Delete browsing history on exit,” then click on Delete. A box will pop up asking if you are sure – click ‘yes.’
You will need to send the email address of the person responsible for submitting the application to firstname.lastname@example.org who will transfer the account to the new email address. Once the update has been made you will receive an email indicating the account has been transferred. You may then update your password.
No. The applicant may view the application in their online account under ‘Submitted Applications,’ but the application cannot be edited/re-submitted.
HCF received notice from the company that hosts our online application service regarding a technical issue which may cause some applicants difficulty when attempting to upload attachments to their online application. The technical issue will affect those applicants who currently use Symantec AntiVirus 10:
ISSUE: When uploading a file to an online application, if an applicant has the Symantec AntiVirus 10 File Auto Protect Feature enabled, the Symantec file scan may delay the file upload to the online application (that is, it will take a LONG time to upload, potentially disrupt the application process, and cause much frustration for the applicant!)
SOLUTION: If an applicant’s computer is currently using Symantec AntiVirus 10, to decrease the amount of time needed to upload files, we recommend considering one of the following options: